Frequently Asked Questions from Undergraduate Students for the Graduates Affairs Office:

Frequently Asked

  • What are the conditions and procedure for receiving the diploma (original graduation certificate)?

    Graduates of full-time (daily) programs must first apply for the cancellation of their free education service commitment through the Ministry of Science's SAJAD system (a guide is available in the forms and regulations section). After final approval, they must submit or send the required documents (the original temporary certificate, two new photographs, a clearance form from the Student Welfare Fund (if applicable), the commitment cancellation letter issued by the SAJAD system, and documents proving unemployment or work history) to the Academic Affairs Office.
    Graduates of non-daily programs do not need to register in the SAJAD system and are only required to submit or send the necessary documents (temporary graduation certificate, clearance form from the Student Welfare Fund, and two photographs) to the Academic Affairs Office.
    Typically, after these steps are completed, the diploma will be ready for collection within a ten-day period.

    SAJAD System (Student Affairs System) of the Ministry of Science:                           https://portal.saorg.ir

  • What documents are required for the re-issuance of a lost temporary graduation certificate?

    The conditions for issuing a duplicate of the temporary certificate and diploma, in case of loss, are provided in this guide.

  • What are the conditions for graduate, withdrawn, or expelled students to receive their transcripts for the purpose of course validation in new fields of study?

    Withdrawn, expelled, or graduated students from full-time (daily) programs who require their transcripts for course validation upon re-admission to universities or educational centers must fulfill their free education service commitment for their previous field of study through the Ministry of Science's SAJAD system (see guide). This commitment can be fulfilled by paying the educational costs according to the fee schedule set by the Student Affairs Organization or by providing a record of employment after the cessation of studies. Graduates may also use the option of proving unemployment to fulfill this commitment.

  • What is the purpose of the verification code printed on graduation certificates?

    All universities, departments, organizations, and institutions can verify the authenticity of the certificate presented by
     the graduate by using the printed verification code through the Student Affairs Organization's code inquiry system at the following address.
     No further correspondence is necessary.
    https://portal.saorg.ir/inquiry/?code=

  • How can the fees for issuing temporary certificates, diplomas, and their duplicates be paid?

    Payment can be made through the university's dedicated revenue system (https://payment.uok.ac.ir), available on the University of Kurdistan website, by following these steps:

    1. Register and create a profile in the aforementioned system.
    2. Log in to the payment form and complete the information:

    a) Primary Unit/Center:Vice-Presidency for Academic Affairs

    b) Sub-unit: Directorate of Academic Affairs

    c) Reason for Payment: Depending on the case, select "Temporary Graduation Certificate," "Diploma," or "Issuance of a Duplicate Temporary Certificate or Diploma."