Directorate of Planning, Budget, and Organization

Duties and Authorities

  • Managing all affairs related to the formulation and preparation of the university's plans, budgets, administrative transformation, and productivity.

  • Collaborating with directors and heads of various university departments in preparing and adjusting their budgets.

  • Reviewing and exchanging detailed budgets of current expenditures and capital asset acquisitions with the ministry.

  • Reviewing and exchanging agreements related to development and construction projects with the country's Plan and Budget Organization.

  • Collecting proposed budgets from various departments and reviewing their recommended programs and credit requirements.

  • Consolidating and adjusting proposed budgets in alignment with the general goals and policies of the university.

  • Defending the proposed budget before relevant review and audit authorities.

  • Communicating the approved budget to individual units and allocating approved funds on a quarterly basis.

  • Supervising the proper execution of the budget by monitoring the utilization of allocations and measuring the operational progress of each department.

  • Reviewing and exchanging agreements related to current and development activities.

  • Preparing and compiles requisite statistics on the activities, personnel, and resources of the university and its affiliated units to support sound managerial decision-making.

  • Continuously reviewing the organizational duties of the university and its units and analyzing workflows in accordance with the university’s development plan.

  • Conducting organizational studies and estimating the university's required human resources in cooperation with the Directorate of Administrative Affairs and Support.

  • Conducting continuous studies and evaluations of the structure and duties of affiliated units to ensure a proper division of labor and to prevent duplication or overlap of responsibilities.

  • Planning and proposing methods to improve workflows, administrative transformation, and productivity.

  • Developing and adjusting the organizational chart and establishing organizational posts appropriate to the duties and responsibilities of affiliated units, in cooperation with relevant departments.

  • Preparing and formulating job descriptions for units as well as individual organizational posts, and communicating them after approval by the Board of Trustees.

  • Reviewing proposals from units regarding the modification of organizational posts and job descriptions, compiling necessary reports, and taking essential measures to resolve organizational issues.

  • Studying and identifying the educational and training needs of non-academic staff and executing training programs for them.

  • Studying, reviewing, and cooperating in the job classification of employees.

  • Identifying and determining job categories for organizational posts in accordance with job classification schemes.

  • Participating actively in university councils and committees and providing expert opinions on related matters.

  • Formulating the university's strategic and operational plans within the framework of its vision, mission, and macro directions, with the participation and cooperation of relevant units.

  • Serving as the Secretariat for the University Strategic Council, and drafting and compiling its resolutions.

  • Supervising the implementation of improvement projects in line with the university's strategic plan.

  • Supervising the administrative affairs and correspondence of the Board of Trustees and its Standing Committee, and communicating their approvals to relevant units.

  • Coordinating and gathering information and documentation for Board of Trustees meetings.

  • Executing other duties assigned by the President of the University.

Introduction of the Director and Staff

Dr. Anwar Mahmoodi
Director of University Planning, Budget, Administrative Transformation, and Productivity
Associate Professor
Department of Industrial Engineering

anwar.mahmoodi [at] uok.ac.ir

Direct Phone: +98 87 33624019
Extension: 5086

Hamid Reza Amir Hassani
Deputy Director
 Master of Business Administration (Domestic Commerce)

h.amirhassani [at] uok.ac.ir

 داخلی: 5086

  • Job Description:

    • Preparing and regulating agreements related to capital asset acquisition projects.

    • Formulating and regulating the university's detailed annual budget.

    • Preparing and regulating amendments to the university's detailed budget.

    • Preparing and regulating detailed budgets for the Bijar Faculty of Basic Sciences and the Kurdistan Studies Center.

    • Drafting and submitting annual university budget bills.

    • Participating in the execution of the university's performance-based budgeting.

    • Preparing and submitting reports concerning the 50% ministry allocation lines of the Ministry of Science.

    • Formulating, regulating, and submitting provincial capital acquisition agreements.

    • Managing administrative affairs related to the retirees' severance pay for faculty and non-faculty members.

    • Preparing and submitting diverse financial and construction reports, as required, to the Plan and Budget Organization, the Ministry of Science, the Governorate, and the Provincial Management Organization.

Savareh Rashidi
Head of the Planning and Budget Department
Master of Educational Sciences (Educational Administration)

     s.rashidi [at] uok.ac.ir

 داخلی: 5084

  • Job Description:

    • Compiling statistical data and information requested by the Institute for Research and Planning in Higher Education.

    • Preparing statistical data and reports requested by the University President and other university officials.

    • Compiling statistical data and information for the Plan and Budget Organization of Iran, the MSRT, and other national organizations.

    • Compiling statistical data and information for the Management and Planning Organization of Kurdistan Province, the Governorate, and other provincial organizations.

    • Preparing and compiling information related to the university's budget bill.

    • Managing affairs related to the Higher Education System (HES) portal.

    • Handling administrative procedures related to the recruitment of new faculty members.

    • Participating in the preparation of the annual budget bill.

    • Cooperating in regulating capital asset acquisition agreements.

    • Cooperating in the regulation of the detailed university budget.

    • Cooperating in the preparation and compilation of information related to the university's organizational chart.

    • Participating in meetings of the University Statistics Committee.

    • Executing other duties assigned by the director.

Hadi Sohrabloo
Planning and Budget Expert
Master of Business Administration (Strategic Management)

h.sohrabloo [at] uok.ac.ir


 داخلی: 5075

  • Job Description:

    • Participating in preparing the strategic plans of vice-presidencies, faculties, and affiliated units to finalize the university's overall strategic plan.

    • Cooperating and participating in the process of formulating operational plans and executive actions for vice-presidencies, directorates, faculties, research institutes, and other affiliated university centers.

    • Preparing periodic reports on the completion, editing, and performance of various university units regarding the strategic plan.

    • Formulating and completing the final executive summary forms of the strategic document according to the guidelines of the MSRT.

    • Coordinating, attending, and drafting minutes for the meetings of the University Strategic Council.

    • Coordinating, attending, and drafting minutes for the meetings of the University Development and Investment Organization.

    • Executing administrative tasks assigned by the University Development and Investment Organization.

Shirin Shariati
 Head of the Administrative Transformation and Productivity Department
 Head of the Administrative Transformation and Productivity Department

    sh.shariati [at]  uok.ac.ir 

مستقیم:33622740-087
 -  داخلی: 5087

  • Job Description:

    • Managing all staff training and educational processes (including training needs assessment, planning, executing training courses, and issuing certificates).

    • Handling affairs related to the organizational chart and establishing organizational posts appropriate to the duties and responsibilities of organizational units.

    • Reviewing and responding to inquiries regarding staff promotions, organizational structure, and the human resources executive committee (including appointments, change of posts, continuing education, credential evaluations, rank promotions, transfers, missions, recruitment, and status changes).

    • Responding to and guiding colleagues regarding organizational posts and job requirements.

    • Updating the National Structure System of the State Administrative and Recruitment Organization.

    • Reviewing annual evaluation forms of non-faculty staff in cooperation with the personnel office.

    • Reviewing and compiling annual performance evaluation forms of members in cooperation with the performance evaluation committee.

    • Ad-hoc cooperation in projects and tasks related to organizational productivity.

    • Administering and managing the administrative automation system.

    • Executing other duties assigned by the Director.

Samira Shahmansouri
Administrative Transformation and Productivity Expert (Board of Trustees Specialist)
Master of Industrial Engineering

s.shahmansuri [at] uok.ac.ir


 داخلی: 5089

  • Job Description:

    • Managing all affairs related to holding the meetings of the University's Standing Committee (including correspondence, scheduling, coordination, agenda setting, drafting, and finalizing minutes).

    • Managing all affairs related to holding the meetings of the University's Board of Trustees (including correspondence, scheduling, coordination, agenda setting, drafting, and finalizing minutes).

    • Cooperating in staff training affairs (including updating and maintaining staff training profiles, needs assessment, announcement, and planning of training courses).

    • Cooperating in responding to administrative and financial inquiries regarding post allocation, academic degrees, rank promotions, etc.

    • Following up, coordinating, and managing correspondence related to the productivity plan mandated by the Ministry of Science, Research, and Technology.

    • Executing other duties assigned by the Director.

Application Systems

Higher Education System
Budget Forms Portal
Detailed Budget Management System
Retirees' Severance Pay Portal
Dedicated Revenue Surplus System
National Structure Management System
Staff E-Learning Portal

Related Links

Office of Planning, Budget, Organization, and Administrative Transformation
Statistical Centre of Iran (SCI)
Institute for Research and Planning in Higher Education (IRPHE)
National Productivity Organization (NPO) of Iran